TEAM ADMINISTRATOR

Turner & Townsend·London, gb

Full-timemid

Job description

We are looking for an experienced Team Administrator to support our Real Estate senior leadership team and partners. Job DescriptionKey day-to-day activities will include the following, but not limited to: <ul><li>Acting as a central “go-to” contact for the SLT and Partners</li><li>Complex diary and inbox management across multiple senior stakeholders</li><li>Coordinating governance forums (SLT meetings), including materials and logistics</li><li>Managing senior stakeholder and client relationships</li><li>Prioritising competing leadership demands and making judgement calls on urgency</li><li>Ensuring follow-up and accountability on leadership actions</li><li>Oversight of service quality and admin delivery standards</li><li>Supporting sensitive or confidential matters with discretion</li><li>Providing ad hoc support requiring judgement and problem-solving</li><li>Tracking and managing actions from leadership meetings</li><li>Planning and delivering events and programmes</li><li>Managing team communications, including monthly updates and large distribution lists</li><li>Supporting finance processes (expense validation, approvals, compliance checks)</li><li>Coordinating multi-stakeholder meetings and logistics</li><li>Managing and triaging shared requests and coordination activities </li><li>Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents as requested </li><li>Photocopying, printing, binding, and scanning documents as requested </li><li>Providing day-to-day assistance to the Business Assistants as necessary to contribute to the smooth running of the team </li><li>Booking meetings & meeting rooms as requested including internal events, external events and catering requests </li></ul> Essential Experience: <ul><li>Proven experience in complex diary management</li><li>Excellent written and verbal communication skills  </li><li>Pro-active and approachable – well organised, innovative and a strong communicator </li><li>Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise  </li><li>Proficient in Microsoft Word, Excel and PowerPoint. </li><li>Knowledge of construction and/or professional services industry  </li><li>The ability to learn new procedures quickly and liaise with clients and staff on many different levels </li><li>The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team  </li><li>Customer service / client facing skills</li><li>Experience of dealing with confidential material  </li><li>Experience of supporting event organisation </li><li>Experience of basic finance administration/system e.g.: invoicing, purchase ledger. </li></ul>Desirable Experience: <ul><li>Experience working in Dynamics365  </li><li>Egencia</li></ul>Key attributes: <ul><li>Resilient, can-do attitude  </li><li>Diligence with great attention to detail </li><li>Excellent organisational and administrative skills </li></ul> Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.#LI-ASPlease find out more about us at <a href="https://www.turnerandtownsend.com/" rel="noopener noreferrer">www.turnerandtownsend.com/</a><div sr-tagline=""></div>SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: <a href="https://twitter.com/turnertownsend" rel="noopener noreferrer">Twitter</a><a href="https://www.instagram.com/ourturnerandtownsend/" rel="noopener noreferrer">Instagram</a><a href="https://www.linkedin.com/company/turner-&-townsend/" rel="noopener noreferrer">LinkedIn</a> It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.