ADMIN & PROCUREMENT SPECIALIST

Administrative & Procurement Specialist Location: Abu Dhabi, UAE Reports to: Head of HR & Admin Employment Type: Full-time Candidate should have a valid UAE Driving License and Own car Company Overview We are a technology company specializing in autonomous/unmanned delivery, dedicated to providing innovative last-mile logistics solutions through self-driving delivery technology. As we continue to expand our operations in Abu Dhabi, we are looking for an Administrative & Procurement Specialist who combines strong administrative management skills with hands-on procurement execution to support the day-to-day operations of our office building and staff accommodation, as well as the efficient procurement of company goods and services. Key Responsibilities Administration: • Manage day-to-day office administration, including registration and maintenance of office supplies, equipment, and fixed assets • Oversee daily management of staff accommodation (dormitories), including lease renewals, room allocation, maintenance requests, utilities, cleaning, and security coordination • Manage company vehicles and driver schedules, and personally drive as needed between the office, staff accommodation, and vendor locations to handle related matters • Organize company meetings, events, and travel arrangements, and host external visitors • Maintain and update administrative files, contracts, vendor and property records • Coordinate day-to-day matters related to leasing, property management, utilities, and facilities for the office and staff accommodation, liaising with property management and relevant service providers • Process day-to-day administrative expense reimbursements and follow up on the corresponding approval workflow, including receipt verification, approval routing, and payment tracking to ensure compliant and timely booking • Support HR with administrative logistics during onboarding/offboarding (e.g., accommodation arrangements, office supply setup) Procurement: • Handle procurement requests and execution for office supplies, IT equipment, maintenance/renovation materials for the office and staff accommodation, and related support services • Collect and compare supplier quotations; support inquiries, negotiations, and supplier evaluations • Maintain and update the approved supplier list; establish and optimize procurement processes • Track purchase order fulfillment to ensure on-time delivery, and reconcile invoices and payment processes • Collaborate with the Finance team to ensure procurement processes comply with company approval policies and budgets • Assist in drafting and reviewing procurement contracts and supplier/property service agreements • Prepare regular procurement data and cost analysis reports to support management decision-making • Diploma or above in Business Administration, Supply Chain Management, or a related field • 3-5 years of experience in administration and/or procurement; background in property/facilities management, staff accommodation management, or the technology/logistics industry preferred • Valid UAE driving license and own vehicle required, with the ability to drive independently between the office, staff accommodation, and vendor locations • Strong negotiation, communication, and vendor/property management skills • Proficient in MS Office (Excel, Word, PowerPoint); experience with ERP or procurement systems is a plus • Fluent English (written and spoken) required; Mandarin Chinese and/or Arabic language skills are a plus • Detail-oriented and well-organized, able to manage multiple tasks and meet deadline