ADMINISTRATIVE ASSISTANT

As an Administrative Assistant, you will provide high-quality administrative and operational support to leaders and teams, ensuring smooth day-to-day operations and effective coordination across multiple stakeholders. You will help drive efficiency, maintain confidentiality, and support the successful delivery of business priorities. What will your tasks involve? • manage calendars, meeting schedules, and business appointments • coordinate internal and external meetings, workshops, town halls, and leadership sessions • support travel arrangements and expense management in accordance with company policies • manage correspondence, inboxes, and administrative documentation • prepare presentations, reports, meeting materials, and business communications • coordinate with cross-functional teams, including Finance, Procurement, Legal, Workplace Experience, and other business functions • maintain records, databases, and administrative trackers • support event planning and execution, including logistics and communication activities • assist with vendor coordination and service provider communication • ensure compliance with company policies, procedures, and confidentiality requirements What we expect from you? • strong organizational and time management skills • excellent verbal and written communication skills in English • advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint) • ability to manage multiple priorities in a fast-paced environment • high attention to detail and accuracy • strong stakeholder management and collaboration skills • professional discretion when handling confidential information • problem-solving mindset and proactive approach • experience supporting managers or leadership teams • nice-to-have: Experience in an international or matrix organization, familiarity with travel and expense management systems, and event coordination skills What you can expect from us? • work in an international and well-known tobacco company • salary starting from 7,425 PLN gross per month • benefit system (OK system, Medical package) • funding for the canteen - 270 PLN monthly • flexible working hours • temporary contract, with possibility of extention • on-site work (office in Cracow, Czyżyny) Employment agency entry number 47 this job offer is intended for people over 18 years of age