ACCOUNTS PAYABLE SPECIALIST

Job Summary: The Accounts Payable Clerk is responsible for performing a variety of accounting and clerical tasks to ensure accuracy in financial transactions, inventory control, and customer account maintenance. This role requires strong attention to detail, organizational skills, and a commitment to providing excellent customer service. Key Responsibilities • Verify product quantities and prices. • Code invoices for payment and enter them into the accounting system. • Mail checks and payment documentation to vendors. • Accounts Receivable & Inventory Control • Process receiving reports generated by the warehouse and match them to Accounts Payable invoices. • Review and process customer invoices, ensuring corrections and approvals are completed by the Office Manager or Controller. • Prepare and post customer payments, complete bank deposits, and maintain accurate cash receipt records. • Reconcile customer accounts and process adjustments to ensure monthly statements are accurate. • Review credit history and references for new accounts and set up accounts in the computer system. • Complete and mail quarterly seed tax reports and annual seed permit reports. • Royalty Reporting • Assist the Business Manager with data collection, maintenance, and preparation for royalty reporting and audits. • General Clerical & Administrative Duties • Enter daily warehouse loading sheets into the computer and resolve inventory discrepancies. • Answer phones, direct calls, take messages, and assist walk-in customers. • Open, date-stamp, and distribute mail. • Track upcoming deadlines and notify appropriate personnel. • Provide backup for seed tag printing and general office operations. • Type letters, reports, and special projects for management and other departments as needed. Qualifications • Previous experience in accounts payable, receivable, or general accounting preferred. • Strong attention to detail and organizational skills. • Proficiency in computer-based accounting and data entry systems. • Excellent communication and customer service skills. • Ability to handle multiple tasks and meet deadlines. IND2