Facilities Management Supervisor
About this role
Meratus Group is a leading integrated maritime and logistics operator in Indonesia, pioneering innovative solutions that drive efficiency and sustainability in the industry. With a rich history dating back to 1957, Meratus has evolved into a powerhouse, operating over 45 shipping routes, a fleet of 100 vessels, and a network of container terminals and logistics centers.
At Meratus, we are committed to digitalization, innovation, and transformation , ensuring seamless logistics and maritime services across Indonesia and Southeast Asia. Our customer-centric approach and agile operations empower businesses to navigate complex supply chain challenges with confidence.
We take pride in fostering a dynamic and inclusive workplace , where talented professionals can thrive and contribute to shaping the future of maritime logistics. Join us and be part of a team that is redefining industry standards while making a meaningful impact on global trade and sustainability.
Position Overview
To ensure the effective, compliant, standardized, and cost-efficient operation of General Affairs services and workplace facilities across multiple company branches , covering office services, building and lease administration, workplace improvement, furniture and equipment replacement, asset scrapping and waste management, and corporate vehicle administration.
Key Responsibilities
1. Security & Cleaning Services
• Coordinate and monitor outsourced security and cleaning services across assigned branches. • Ensure security and cleaning services comply with agreed SLA, scope of work, service standards, manpower requirements, and operating procedures . • Monitor vendor attendance, manpower deployment, service quality, and discipline.
2. Vehicle Management
• Coordinate vehicle allocation for delivery and general service activities. • Monitor courier and ensure delivery requests are properly documented and traceable. • Ensure proper handover documentation for transferred assets and materials. • Maintain a database of company vehicles under assigned responsibility. • Monitor annual vehicle registration/tax renewal deadlines and ensure renewal is completed before expiry.
3. Lease Agreement Administration
• Monitor office lease agreements across assigned branches. • Proactively identify upcoming lease expirations and initiate renewal processes. Coordinate new office lease requirements with Facilities Manager, Legal, Finance, Procurement, and relevant business units
4. Vendor Agreement Management
• Coordinate operational agreements for facility-related vendors. • Monitor contract validity and expiry. • Monitor SLA and vendor performance. • Coordinate vendor evaluation and corrective action.
5. Office Relayout
• Coordinate office relayout and identify opportunities for optimization. • Ensure workplace layouts comply with company standards and basic safety/ergonomic requirements. • Coordinate implementation with contractors and vendors. • Manage requests for replacement or procurement of office furniture • Validate the necessity and condition of replacement requests. • Ensure specifications comply with company standards.
6. Scrap & Waste Management
• Coordinate the end-to-end operational process for scrapping/disposal of obsolete or damaged GA assets and ensure appropriate approval before disposal • Coordinate branch-level waste management
Requirements :
• Bachelors degree in Management. • 5-7 years of experience in general affairs, facility management, building management for multiple sites. • Experience working with outsourced vendors and contractors. • Experience in office renovation/relayout is preferred. • Experience in asset disposal and waste management is preferred.
Additional requirements
• Willing and able to travel regularly to branches across Indonesia. • Comfortable working with branches in different cities and provinces. • Strong administrative and documentation discipline. • Good Excel/data management skills. • Able to manage multiple priorities and geographically dispersed stakeholders.