Sr. Project Accountant

Description

Since 1992, our people have been the secret to our success. Menemsha has delivered thousands of successful projects to both private and public sector clients throughout North America and internationally, including P.F. Chang’s, Wingstop, Starbucks, Lululemon, Office Depot, CVS, Citibank, Regions Bank, Citizens Bank, and Tractor Supply Co. Our reputation is built on the outstanding innovation and technical excellence that our people deliver.

Together we nurture an inclusive and collaborative culture that embraces new ideas and exciting new technologies. We empower each other to succeed. We celebrate our successes. We stand on great thinking, not on formality. We support our staff in all they do, recognizing that each of us has passions outside of work as well. Menemsha is a great place to invest in your talent, to learn from others, and to grow. Something special is happening at Menemsha and we invite you to see for yourself. We look forward to saying hello.

Job Summary

Reporting to the Assistant Controller, the Senior Project Accountant will be responsible for all the accounting functions associated with Construction Projects. Including but not limited to accounts payable processing, budget monitoring, and requisition (billing) preparation.

Ensuring that work is processed error free in a client friendly format and escalating issues on invoices aging over 90 days are key aspects of this position.

Essential Duties and Responsibilities

• Full understanding of the AIA Construction Billing Process, waiver collection, certified payroll, and payment applications. • Ensure all requests are professionally addressed by the team within 3 business days or less. • Run weekly billings reports and conduct billings meeting with required parties. • Ensure team reviews AIA contracts to ensure accurate billing requirements are met. • Proactively seek out and push billing internally to ensure company meets monthly and quarterly financial goals by our deadlines. • Work with internal teams to help complete billing requests in our queue. • Load invoices into customer websites as required. • Ensure customers have received and processed invoices. • Review Budgets with Project Managers to recognize adjustments needed. • Work with Project Managers to ensure timely processing of subcontractor change orders, RFCs and non-committed invoicing. • Contacting customers to resolve open balances on the 90+ day receivable. • Run weekly AR report and distribute to teams for follow up. • Respond to inquiries received from internal leadership, departments, outside attorneys and auditors. • Follow up communications to foster settlements and ensure ongoing payments over time. • Initiate, track, and maintain all records/files associated with collection activities for each account to include negotiated payments schedules, telephone calls, and collection letters. • Manage cash application to ensure all cash receipts are applied properly in a timely manner (Sage) • Research and Provide ADHOC reporting as required. • Provide Forecast on weekly expected payments. • Research discrepancies – may involve in depth understanding of customer account history and best practices. • Develop relationships with clients to ensure open, positive communication and timely payments from clients. • Maintain receivables in a proper manner, keeping accounts as current as possible. • Review and enter approved subcontractor and vendor invoices. • Ensure subcontractors are compliant with company standards. • Update subcontractors/vendors on payment status are required. • Make weekly suggestions to Director of Finance and Assistant Controller for selected subcontractor payments. • Responsible for processing vendor/subcontractor credit card payments • Manage preliminary notices / dual party check agreements. • Create and maintain a positive, collaborative work environment where employees are empowered to excel in their respective roles. • Correct errors and put mechanisms in place to prevent those errors from recurring. • Responsible for the development and implementation of goals, policies and procedures and training that provide efficient client billings and best invoicing practices. • Provide high-quality customer support both internally and externally. • Identify areas of improvement for reporting • Meet with clients to discuss billing issues, resolutions and lessons learned for future invoices. • Assist with project teams for monthly WIP meetings and attend those meetings.