Executive Assistant

Overview

Do you thrive in fast-paced environments, anticipate needs before they arise, and bring calm, structure, and focus to even the most complex situations? If you're equally skilled at managing executive priorities, creating polished presentations, and serving as a trusted partner to senior leaders, we want to meet you.

We are seeking a highly capable Executive Administrative Assistant to support our Vice President of People and the broader People Team. This is far more than a traditional administrative role. You'll serve as a strategic partner, helping drive priorities forward, coordinating critical initiatives, and ensuring our People function operates at its highest level.

The ideal candidate combines executive-level administrative expertise with strong business acumen, exceptional organizational skills, and advanced technical capabilities. You are proactive, resourceful, and adaptable, with the ability to manage competing priorities while maintaining professionalism, discretion, and confidentiality.

Responsibilities

JOB DESCRIPTION: Executive Assistant

Are you an accomplished Executive Assistant who can quickly pivot? Do you take pride in organizing every detail to perfection, no matter how big or small? Do you act with integrity and hold yourself and others to the highest standard? If the answer is "Yes!" then we have an exciting opportunity for you!

We are seeking a highly motivated Executive Assistant for our Chesterfield office, to support our VP of People. The ideal candidate will have at least 3 years of related experience and must be exceptionally organized, collaborative, proactive, and self-reliant. The ability to create executive content (graphic-design) documents is a must.

Executive & Strategic Support

• Executive Assistant will provide support in both a professional and personal capacity. Meets the expectations of the executive and allows them to focus on corporate productivity. • Maintain a high level of confidentiality, integrity, discretion, and judgment. • Executive management of the VP calendar, reports, projects, and to-do list ensuring alignment with business priorities and proactive conflict resolution • Coordinate internal and external meetings, including executive leaders, consultants, and community partners • Travel management to include booking of travel arrangements, managing loyalty program memberships, managing travel schedules, and supporting any changes or travel/reservation-related questions • Serve as a liaison between the VP and internal/external stakeholders with professionalism and strong communication • Anticipate needs, think ahead, and bring solutions - not just execution