Real Estate Closing Coordinator

Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours

Position Type: Full-Time Contract (40 Hours/Week) Location: Remote Working Hours: 9:00 AM–6:00 PM PST

About the Role

At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.

This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination .

If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.

What You’ll Own

Transaction & Closing Coordination

• Support agents throughout the transaction and closing process • Assist with drafting offers, purchase agreements, addendums, and transaction documents • Coordinate inspections and required follow-ups • Track transaction milestones, deadlines, and closing progress • Ensure documents and transaction records remain accurate and organized • Help prevent delays by proactively following up on outstanding items

Agent & Operational Support

• Respond quickly to agent requests throughout the day • Help agents manage transactions efficiently during high-volume periods • Coordinate administrative and operational tasks associated with active deals • Maintain strong responsiveness during PST business hours

Communication & Follow-Up

• Communicate professionally through email, text, and Slack • Coordinate with agents, clients, and other transaction stakeholders • Follow up consistently on outstanding documentation and next steps • Keep relevant parties informed throughout the transaction lifecycle

CRM & Transaction Systems

• Maintain accurate records in CRM and transaction management systems • Manage documentation and workflows within DocuSign Rooms • Keep transaction files complete, organized, and accessible • Maintain accurate internal tracking and status updates

Requirements

• Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support • Familiarity with: • Offer drafting • Purchase agreements and addendums • Inspections • Transaction timelines • Closing coordination • Experience using DocuSign Rooms, CRM systems, Slack, and Google Workspace • Ability to manage multiple active transactions and deadlines simultaneously • Excellent written and verbal English communication • Highly organized with strong attention to detail • Fast, reliable communication and follow-through • Comfortable working independently in a remote, fast-paced environment • Must be available 9:00 AM–6:00 PM PST • Flexibility for occasional after-hours support when transaction volume requires it