Travel & Expenses Specialist

Business Unit Overview

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that’s First in Food .

Location Description

Hopkins, MN is home to our Michael Foods, Inc. corporate headquarters. Hopkins is located 7 miles west of Minneapolis, boasting natural surroundings in a suburban environment that also provides quick access to major travel ways and local restaurants that give our community a distinct character. Located in the Excelsior Crossing building where employees are provided with beautifully landscaped walking paths and water features creating an optimal environment for outdoor and walking meetings, along with the opportunity to take a relaxing walk or outdoor lunch before, within, or after your work day.

Responsibilities

POSITION SUMMARY: Performs key functions supporting Michael Foods’ Travel & Expense reporting operations, including expense auditing, Concur administration, corporate card programs, policy compliance, employee support, reporting, reimbursements, and audit support.

This position has the responsibility to comply with Safety work rules at all times as well as an obligation to reinforce Safety as a Core Value. Ensures that all policies, procedures and activities, related to Food Safety & Quality, are followed and complied with uniformly, in an effort to reduce product and process variability.

DUTIES AND RESPONSIBILITIES: • Process and audit approximately 4,600+ annual expense reports in AppZen and Concur; address policy exceptions, duplicates, non-reimbursable items, missing documentation, reports over 30 days, corrections, and recurring noncompliance. • Administer corporate T&E Credit Card and Purchasing Card programs, including card issuance based on approved requests, limit changes, profile changes, closures, terminations, Merchant Category Code (MCC) controls, declines, disputes, fraud, and lost or stolen cards. • Maintain SharePoint card records and enforce authorized use, sales tax, receipts, coding, submission deadlines, standard limits, and revocation requirements. • Serve as the primary Concur administrator, administering user accounts, processor and proxy roles, approver routing, corporate and ghost card data, card expirations, manual batch assignments, queries, and reports. • Provide Concur and T&E policy training for new hires, employees, and approvers • Serve as first point of contact for all expense reporting questions • Monitor reimbursements and resolve payment issues • Provide analytics, reconciliations, SOX and audit support • Uphold AP policies and SOX controls/procedures • Provide support to the Accounts Payable team as needed to address workload demands, resolve issues, and meet departmental priorities • Accountable for a safe and healthy workplace for everyone. Adhere to all safety policies and procedures and incorporate safety and health in all jobs and tasks. • Adhere to Quality work practices, follow GMP’s, maintain sanitary conditions and ensure that product quality is maintained. Report to management any conditions or practices that may adversely affect food safety and quality. • Perform special project and other duties as assigned