Office Administrator

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Company Overview

ThermalNetics, LLC is a growth company that was founded in 1972. We employ roughly 90 people and have annual sales of approximately $110M. Our corporate focus is “creating more comfortable and healthy indoor environments by providing innovative HVAC solutions”. In striving to provide the most economical owning experience for the end-user, we provide equipment, parts, and services to ensure the air we breathe in our schools, hospitals, commercial buildings, etc. is something that will allow us all to live happier, healthier, and safer lives. We also do all we can to give people the chance to grow. Our employees enjoy working at a place that offers a small company environment with big company objectives. You’ll be challenged to innovate, encouraged to apply your knowledge, and be well-rewarded for results.

Location: Auburn Hills, MI

Position Overview

The Office Administrator reports to the CFO and will support the planned growth of ThermalNetics. The individual will enhance and execute the existing processes, aid in recruitment and onboarding of new employees, while growing with ThermalNetics and championing the ThermalNetics culture. This role is critical to proactively maintain operational readiness and compliance with applicable standards and laws.

Talent Acquisition & Employee Lifecycle

• Partner with Corporate Talent Acquisition and hiring managers throughout the hiring process. • Support workforce planning by identifying appropriate job descriptions and position requirements. • Post job openings to company and external recruiting platforms. • Conduct initial resume reviews and phone screenings. • Schedule interviews, coordinate candidate communications, and manage interview-day logistics. • Maintain interview records and candidate databases. • Develop and maintain talent pipelines for future hiring needs. • Help foster a positive candidate and new hire experience. • Coordinate onboarding, orientation, and offboarding activities for employees, including documentation, system access, I-9 processing, IT asset ordering, welcome materials, and introductory training. • Conduct new hire training on company programs, policies, and systems. • Support employees in navigating HR systems, processes, and available resources, including Workday and timekeeping systems. • Manage new hire paperwork submission and track onboarding progress and completion. • Maintain onboarding checklists, job-specific onboarding plans, and quick-start guides. • Assist with employee documentation and personnel-related administrative processes. • Coordinate employee service awards, recognition programs, and mentor program tracking. • People Operations, Programs & Business Support • Coordinate and track local training initiatives and employee development programs. • Coordinate leadership development programs, including venue selection, contract negotiation, budget management, and logistics. • Coordinate and track completion of performance review and performance conversation cycles. • Partner with local leaders to compile annual merit increase recommendations. • Coordinate and submit compensation-related data for bonus payments and annual salary review processes. • Review payroll-related reports to verify employee hours and submission accuracy. • Support routine administrative processes requiring independent judgment and attention to detail. • Exercise independent judgment in managing priorities and addressing organizational needs. • Challenge the status quo and identify opportunities for process improvement, standardization, and operational effectiveness.