Administrative Assistant

Administrative Assistant Department: SAAS Custodial, Move Crew and Facilities Administration Advertised Salary Range: Part/Full Time: Full Time About UofSC From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Inclusive Excellence Statement Advertised Job Summary Administrative Assistant - Are you an organized, detail-oriented professional who enjoys keeping a busy team running smoothly? - Do you thrive in a fast-paced environment where your administrative skills make a meaningful difference each day? - Are you looking for an opportunity to support essential campus operations while building meaningful professional relationships? - Do you enjoy being the go-to person who helps a team stay connected, prepared, and on track? We Have the Job for You! Position Summary: The Administrative Assistant supports the Maintenance Teams by processing payroll and hiring documentation and providing administrative assistance as directed by the Manager of Facilities Administration. This position serves as the primary point of contact for the Maintenance Department, welcoming visitors and responding to inquiries in person and by phone. Key Responsibilities - Processes payroll for the Maintenance staff within PeopleSoft. This includes coordinating with supervisors to obtain hours, entering the time and reconciling leave sheets to leave taken. - Prepares, updates, and manages personnel paperwork for employees of the department. Regularly updates staff rosters in addition to producing rosters with emergency information, and rosters for other special events/situations. - Provides administrative support for the Maintenance leadership teams including being the primary person to answer all calls, reception, and correspondence including but not limited to managing calendars and scheduling meetings taking minutes and scheduling interviews. - Maintains the uniform inventory closet and orders uniforms as needed throughout the academic year, submitting monthly mileage sheets for department owned state vehicles, ordering office supplies, as well as other administrative tasks. - Creates and maintains attendance reports for maintenance areas to be reviewed by leadership with the purpose of ensuring that attendance standards are being met. Creates and maintains yearly Maintenance On-Call calendar and assists with custodial On-Call calendar as needed. Perks: - Competitive salary + some of the BEST benefits you can find! - 15 paid vacation days - 15 paid sick days - 13 paid holidays (including an extended December holiday) - An engaging and collaborative environment. https://www.youtube.com/watch?v=BALBcUSl7ck