HR Assistant

Opportunity

The HR Assistant plays a key role in supporting the People Team by managing daily administrative and operational tasks. This role ensures smooth and efficient HR processes across recruitment, onboarding, offboarding, employee relations, benefits administration, payroll preparation and general compliance. The HR Assistant also contributes to wider People Team initiatives and supports the Senior People Team through the annual R&P process to ensure alignment between people strategy and organizational goals.

This is a full-time permanent reporting to the HR Manager.

About the Role

Your main responsibilities will include:

Recruitment & Onboarding

• Support the recruitment process, including preparing offer and contract paperwork, coordinating background checks, and conducting pre-boarding calls. • Liaise with hiring managers to organize new joiner inductions and ensure all onboarding materials are ready. • Work closely with ICT to arrange system access and equipment for new starters. • Organise and facilitate onboarding sessions and ensure a smooth transition for all new hires. • One-month check-ins (stay interviews) with new joiners (Associate level and below)

Employee Records & Administration

• Maintain accurate and confidential employee records in HR systems. • Keep the HR team and wider business updated on joiners, leavers, and absences. • Prepare HR reports and assist with audits, compliance checks, and data accuracy.

Leaver Process

• Liaise with mentors and managers to manage the leaver process from start to finish. • Stay in regular contact with leavers throughout their notice period, ensuring they understand next steps and all requirements are completed. • Prepare and send leaver paperwork, update trackers and systems, and coordinate with ICT and support teams to ensure all actions are completed. • Schedule and conduct exit meetings (ADs and below), arrange equipment collection, and ensure system updates are completed. • Coordinate with ICT and other support teams to ensure all leaver-related actions are completed promptly.

Benefits & Payroll Support

• Support employee benefits administration, including enrolment and responding to related queries. • Liaise with benefits providers to help resolve employee issues and maintain up-to-date records. • Assist in monthly payroll by collecting and verifying information to ensure accurate processing ready payroll cut off.