Part-Time Administrative Assistant – Church Office

Part-Time Administrative Assistant - Church Office

Hot Springs Village, AR | Approximately 28 Hours per Week | Four-Day Workweek | Fridays Off

Looking for a part-time role where your organizational skills and welcoming personality make a difference? A local church in Hot Springs Village is seeking a dependable Administrative Assistant to keep its office running smoothly and support the people it serves.

You'll be a welcoming point of contact for members and visitors while helping the Minister and church leadership stay organized. This role is a good fit for someone who enjoys working with people, managing details, and taking ownership of day-to-day office responsibilities.

Responsibilities

• Welcome members and visitors, answer phone calls, and connect people with the appropriate staff or resources. • Provide administrative support to the Minister and church leadership, including correspondence, filing, copying, and document preparation. • Gather content and prepare, print, and distribute weekly worship bulletins and special bulletins. • Manage church activity calendars, staff calendars, and facility-use schedules. • Maintain accurate membership records, attendance records, and the church directory. • Organize meeting agendas, minutes, and supporting documents; maintain official church records. • Assist families with memorial information and coordinate details with church staff. • Process incoming mail and packages and respond to or route routine inquiries. • Monitor office supplies, place orders, and coordinate with office equipment vendors. • Keep policies, procedures, and organizational materials current and submit required documentation to the church's Head Office.

Qualifications

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities. • Clear, professional written and verbal communication. • A friendly, service-minded approach and the ability to handle sensitive situations with compassion and discretion. • Proficiency with Microsoft 365 and comfort using printers, copiers, and other office technology. • Ability to work independently, follow through on tasks, and collaborate with staff and church leadership.

Preferred Experience

• Experience as an administrative assistant, office assistant, receptionist, secretary, or in a similar role. • Background in a church, nonprofit, membership organization, or other service-oriented setting is helpful. • Experience managing calendars, maintaining records, and preparing correspondence or publications.

Compensation/Benefits