Junior Service Co-Ordinator

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. Key Responsibilities Service Coordination & Prioritisation Schedule and coordinate planned preventative maintenance (PPM) visits, liaising with customers and engineers to arrange suitable attendance dates. Receive, log and prioritise reactive breakdown call-outs in accordance with established service priorities and urgency. Monitor open jobs and flag outstanding actions to the Senior Service Coordinator / Assistant General Manager as required.

Engineer Scheduling & Allocation Allocate engineers based on location, availability, site familiarity, relevant experience and urgency of the work. Coordinate changes to engineer schedules in consultation with the Senior Service Coordinator / Assistant General Manager where urgent breakdowns or changing customer requirements arise.

Service Job Management Raise job sheets and purchase orders in accordance with company procedures, and prepare draft quotations using information provided by the Senior Service Coordinator / Assistant General Manager. Maintain accurate service management system records, including job notes, attendance details and completion information. Carry out an initial review of completed service reports to identify whether further action may be required, and log or flag follow-up requirements to the Senior Service Coordinator / Assistant General Manager.

Customer & Engineer Communication Liaise with customers regarding access arrangements, attendance times, job progress and service updates. Communicate with engineers regarding job details, attendance arrangements and scheduling requirements.

Parts & Service Support Order parts and track deliveries required for repair works.

Reporting & Administration Support the Senior Service Coordinator / Assistant General Manager with service reporting, compliance records and departmental documentation.

Key Skills & Experience Strong organisational and multitasking ability, with the ability to manage and prioritise multiple service requirements. Excellent telephone manner and customer service skills. High attention to detail and accurate record keeping. Proficient in Microsoft Office (Outlook, Excel and Word) and comfortable using computerised service management systems. Ability to work in a fast-paced environment and manage changing priorities. Previous administrative, scheduling, service coordination or customer service experience is desirable. Experience within HVAC, building services or engineering/service environments is advantageous but not essential. Ability to communicate effectively with customers, engineers and colleagues.