Office Assistant III - City Manager's Office

Under the general supervision of the City Manager or designee, is responsible for complex administrative work. Work involves considerable independence in preparing routine correspondence, giving information, receiving complaints, maintaining records, coordinating activities, and performing other matters related to public and City personnel contacts. Work performed may have a high degree of confidentiality. Work involves considerable public contact both by phone and in person. Provides administrative support within the City Manager's Office and is cross trained to provide backup support to the Clerk of Council as assigned. Performs related work as requested.

First line of contact for interaction with the public for the City Manager’s Office, providing information over the phone, electronically, and in person regarding City operations and/or services and directs callers and inquiries to appropriate departments or personnel.

Prepares and types a variety of reports, letters, memoranda, spreadsheets, forms, notices, presentations, and other correspondence.

Compiles and organizes data and information for various projects, reports, correspondence, and other assignments.

Establishes and maintains electronic and paper filing and recordkeeping systems, some of which may be confidential.

Schedules appointments, interviews, meetings, and other activities as assigned.

Assists with maintaining calendars, scheduling meetings, coordinating appointments, registering for conferences and events, and other scheduling responsibilities within the City Manager's Office.

Develops and maintains tracking systems to organize deadlines, projects, assignments, and other office operations.

Processes invoices, payment requests, purchase orders, and other financial documentation.

Assists with monitoring City Manager's Office and Council budgets and maintaining related financial records.

Orders and maintains office supplies and assists with other general office operations.

Assists with City Manager's Office projects, programs, special events, meetings, and other activities as assigned.

Provides administrative assistance to the City Manager, Assistant City Managers, Mayor, and members of City Council as directed.

Makes minor administrative decisions on occasion in accordance with established laws, ordinances, regulations, policies, and procedures.