Recruiting Operations Coordinator (Remote, US)

About Sayari:

Sayari is the judgment infrastructure for trustworthy AI in economic security and commercial risk. The Sayari Commercial World Model resolves 11.7B+ primary-source records from 250+ jurisdictions forming the ground truth of global commerce. A Judgment Ontology, encoding over a decade of investigative tradecraft, and Superconductor, an agentic orchestration platform, deliver AI that reasons like an expert analyst, shows its work, and traces every finding to its source. Trusted by U.S. Customs and Border Protection, HM Revenue & Customs, and Fortune 500 enterprises, Sayari is used by thousands of professionals across 35+ countries to secure supply chains and dismantle illicit networks. Headquartered in Washington, D.C., with offices in London, Singapore, Tokyo, and Tel Aviv.

The Role

Governments and global enterprises use Sayari to trace supply chains, enforce sanctions, and take apart illicit networks. The work is serious, the customers are demanding, and we are growing across the entire business and eleven countries. The bar for who we hire is high, and we hold it.

This role sits at the center of that. You will run the operating layer of hiring at Sayari: scheduling every interview, partnering daily with our talent acquisition partners and hiring managers, keeping Greenhouse accurate, and building the reporting leadership uses to decide where the company invests next. Candidates meet Sayari through you before they meet anyone else.

It is a visible seat on a small, senior team that moves fast. You will touch every function, work with every hiring manager, and see how a company builds its hiring engine while it scales. There are few better vantage points in a business.

This is a full-time contract engagement reporting to the Senior Director of Talent, with potential to extend based on business need.

What You Will Do

• Own interview scheduling end to end. Build and book panels, technical rounds, and executive interviews across US, UK, EMEA, and APAC time zones. Handle reschedules, conflicts, and last-minute changes without the candidate ever feeling it. This is craft work, and it is the backbone of the role. • Be the candidate’s first experience of Sayari. Confirmations, prep materials, interviewer bios, and timely updates. People remember how a process felt long after they forget who interviewed them. • Partner with our talent acquisition partners and hiring managers. You are their daily operating partner. Set up interview plans, line up panels, keep searches moving, and flag what needs a decision. These relationships are the job as much as the systems are. • Run Greenhouse as a clean system of record. Requisition setup, stage configuration, interview kits, scorecards, job post publishing, and permissions. When a leader asks what the pipeline looks like, Greenhouse should answer without anyone tidying up first. • Build and publish the weekly talent report. Pipeline by requisition, stage conversion, time to fill, offer activity, and interview feedback status. One source of truth, distributed on a fixed cadence. • Keep feedback and approvals moving. Surface interviews waiting on scorecards, track offer approvals, and reconcile the open requisition list against the approved hiring plan. • Manage the handoff to People Operations. Coordinate the clean transfer from offer accepted to first day so start dates, systems access, and onboarding logistics never slip. • Write it down. Build the playbooks, interview guides, and manager one-pagers that make the process repeatable and make every recruiter faster.