Payroll Coordinator - ADP Workforce Now

What the Role Is

We are seeking an organized, detail-oriented Payroll Coordinator to support payroll operations across our organization under the direction of the Payroll Manager. This role coordinates the day-to-day mechanics of getting team members paid accurately and on time -- processing weekly payrolls for 1400 team members, maintaining payroll records, coordinating with location managers on timekeeping, and serving as a front-line point of contact for team members pay questions. The ideal candidate has hands-on experience with ADP Workforce Now, strong Excel skills , and a track record of staying organized across a high volume of weekly, multi-state, and commission-based pay activity.

The successful local candidate will work a hybrid schedule: 3 days onsite in our North Phoenix office, with the option to work 2 days remote.

Key Responsibilities

(Must be able to be performed with or without reasonable accommodation)

Payroll Processing Support:

• Monitor and manage the payroll inbox daily, triaging incoming requests and routing items to the appropriate team member when needed. • Process the weekly payroll cycle for a multi-location, multi-state organization using ADP Workforce Now, following established payroll procedures and the payroll calendar. • Process payroll for salaried, hourly, and commission-based team members, confirming pay is calculated correctly and issued on schedule. • Import and process bonuses, commissions, prior pay adjustments, retroactive pay, and other special payment types each pay cycle, verifying amounts against supporting documentation before submission. • Review timesheet batch, commission and bonus reports, tip reports, other pay-related items, each pay cycle and flag discrepancies for correction before pay is finalized. • Enter and verify payroll data terminations, benefit deductions and arrears, leave accruals, and commissions -- against source documentation provided by HR and location managers.

Termination Processing:

• Complete manual final pay calculations for terminated team members -- including regular wages, accrued PTO, commissions, and other applicable pay elements -- applying the final pay timing and calculation requirements of the team members work state. • Set up team members ACH direct deposit authorizations for terminations, verifying banking information accuracy before submission for processing. • Coordinate final pay calculations for terminating team members in accordance with state-specific final pay timing requirements, escalating unclear situations to the Payroll Manager.