Residency Coordinator- Senior Administrative Assistant
Skills
About this role
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!
Overview
Reporting to the Manager of Medical Education, this position provides high level and detailed program coordination and administrative support for the Obstetrics, Gynecology & Reproductive Sciences residency program. Activities include, but are not limited to, planning/coordinating residency activities including educational activities, coordinating/tracking interview processes, entering/tracking effort and evaluation process, coordinating events such as Residency Research Day, graduation, luncheons, process travel/reimbursements, assisting with residency accreditation and site visit activities, acting as primary point person for residency inquiries, providing back-up support to other Medical Education activities, assisting with distribution of faculty evaluations, and assisting the Manager of Medical Education, the Residency Director, and Associate Residency Directors in all residency-related activities.
Required Skills and Abilities
1. Demonstrated experience with advanced administrative skills in an administrative support position, including experience independently handling complex schedules, calendars, coordinating travel arrangements, meetings and organizing events and all logistics associated with events and projects.
2. Demonstrated experience supporting a medical education program in an administrative position.
3. Proven interpersonal, verbal and written communication skills. Demonstrated ability to provide exceptional customer service and interact professionally with various stakeholders. Demonstrated experience working collaboratively on a team.
4. Demonstrated ability to handle sensitive information with discretion and exercise sound independent judgment.
5. Demonstrated intermediate skills with Microsoft Word, Excel, Power Point and Outlook calendaring. Demonstrated ability to manage multiple tasks from a variety of stakeholders, efficiently prioritize work, creatively problem solve and meet deadlines independently and as part of a team in a fast paced, high-volume environment. Proven organization skills with strong attention to details.
Preferred Skills and Abilities