Outside Car Checker | Inventory Clerk

Description

At Pick Your Part, our Outside Car Checker / Inventory Clerk plays a critical role in the vehicle intake process by ensuring every purchased vehicle is accurately documented, inventoried, and entered into our inventory system. This position combines hands-on vehicle inspections with administrative and procurement support to maintain accurate records, ensure compliance, and support efficient yard operations. The ideal candidate is detail-oriented, organized, comfortable working both outdoors and in an office environment, and enjoys a fast-paced environment.

Essential Job Duties

Vehicle Intake & Inventory

• Receive purchased vehicles after customers complete office paperwork. • Verify VINs and accurately record vehicle information in company systems. • Take clear, detailed photographs of the vehicle's exterior, interior, and key components. • Inspect and inventory parts and components associated with each vehicle. • Identify and document high-value cores, hybrid batteries, catalytic converters, recalled airbags, and other special components. • Inspect vehicles for dents, scratches, missing parts, and other damage; accurately document findings. • Apply inventory barcodes, stock numbers, and tracking labels. • Ensure all required documentation, photos, and keys are transferred to the appropriate departments.

Administrative & Inventory Support

• Enter and maintain vehicle and inventory information within company databases. • Maintain accurate inventory records and supporting documentation. • Create and update spreadsheets and reports to support operational needs. • Perform data entry, filing, scanning, copying, and document management. • Assist with inventory audits and reconciliation activities. • Maintain organized electronic and physical records. • Respond to internal requests for inventory and vehicle information.

Procurement & Operational Support

• Assist with purchasing office supplies, maintenance items, equipment, and other operational materials. • Process purchase requests and invoices while maintaining accurate procurement records. • Coordinate with vendors regarding orders, deliveries, and inventory availability. • Track open purchase orders and assist with order follow-up. • Support inventory control initiatives and maintain procurement documentation. • Assist with special projects and operational reporting as assigned.

General Responsibilities

• Communicate effectively with office staff, buyers, production, and management. • Maintain confidentiality of company and customer information. • Follow all company safety policies and procedures. • Maintain a clean and organized work area. • Perform other duties as assigned.