Accounting Specialist / Bookkeeper

The position owns the accounting functions for a three-location, multi-entity Generac home standby generator dealer operating in South Texas. This is a hands-on, player-coach role: this position personally closes the books each month, keeps the general ledger accurate across all entities, and turns that ledger into reporting the owner, lenders, and the outside CPA can rely on. The company carries a large, floor-plan-financed generator inventory, runs installation and service crews in three markets, and is actively growing (including a building purchase and commercial financing). This position brings the books to an audit-ready standard, finishes the cleanup that followed the 2025 QuickBooks migration, and builds the monthly discipline that lets leadership make decisions from current, trustworthy numbers. Key Responsibilities

Month-End Close and Financial Reporting ▪ Own the full monthly close for all three operating entities and the parent company, using a documented close checklist and calendar. ▪ Reconcile every balance sheet account monthly: bank, credit card, merchant clearing, inventory, floor plan, fixed assets, loans, payroll liabilities, sales tax, intercompany, and equity. ▪ Prepare monthly entity-level and consolidated financial statements (P&L, balance sheet, and cash flow) with a written variance commentary for the Owner. ▪ Produce location-level reporting so leadership can compare Corpus Christi, the Valley, and Victoria on revenue, gross margin, labor cost, and overhead. ▪ Maintain a clean chart of accounts and enforce consistent coding across all entities.

Inventory, Floor Plan, and Cost of Goods Sold ▪ Own generator inventory accounting at the serial-number level, from receipt through installation, so inventory on the balance sheet ties to the floor plan statement plus cash-purchased units. ▪ Relieve inventory to cost of goods sold each month for completed installations, using completed work-order and invoice data from RevLink and RazorSync. ▪ Structure inventory into clear sub-accounts (floor-planned generators, cash-purchased generators, transfer switches, parts and electrical supplies) and reconcile each one. ▪ Reconcile the floor plan lender statement monthly, track curtailments and interest, and confirm sold units are paid off on time. ▪ Coordinate periodic physical counts at each location, investigate variances, and record shrinkage or adjustments with documented support. ▪ Track Generac warranty claim reimbursements and extended warranty sales and costs so receivables and margins are accurate.

Payroll Accounting ▪ Review each Gusto payroll before approval and own the Gusto-to-QuickBooks mapping, so wages post to the correct entity, location, and department. ▪ Allocate direct labor (installation and service) to cost of goods sold and administrative and sales wages to operating expense, and reclassify with journal entries when needed. ▪ Record payroll taxes, benefits, and withholdings correctly, keeping employee withholdings on the balance sheet rather than in expense, and reconcile payroll liability accounts monthly. ▪ Support commission, flag-time, and incentive pay calculations with accurate, timely data. Multi-Entity and Intercompany Accounting ▪ Record and reconcile intercompany transactions between the three operating LLCs and the parent company so that due-to and due-from balances agree every month. ▪ Prepare consolidating schedules and eliminations for consolidated statements. ▪ Document intercompany policies (shared costs, management fees, inventory transfers, and loans) and apply them consistently.