Veterinary Receptionist

White Oak Veterinary Clinic is seeking a skilled and compassionate Veterinary Receptionist to serve as the primary point of contact for our clients and their pets. This position plays an integral role in the overall client experience, requiring a professional who can balance administrative precision with genuine warmth across a wide range of interactions — including those of a sensitive or emotionally complex nature.

Qualified candidates will bring demonstrated experience managing high-volume front desk operations, a calm and composed presence under pressure, and a commitment to delivering consistent, high-quality customer service in a clinical setting.

What to Expect

As you join our mission, expect to be supported in your work and home life with:

• A comprehensive benefits package, including medical, dental, and vision insurance • Paid time off and a 401(k) plan for full-time employees • Professional development opportunities • Employee pet discount because we know your pets are family, too.

Salary: $16.00 - $17.00 per hour, determined by the candidate's skills, experience, and qualifications.

Schedule: This is a full time position. The hospital’s operating hours are Monday through Friday, 8:00 AM to 8:00 PM, and Saturday, 9:00 AM to 5:00 PM. Shift times may vary based on operational and staffing needs and may include 8:00 AM–5:00 PM, 9:00 AM–5:00 PM, 9:00 AM–7:00 PM, or 8:00 AM–8:00 PM. Candidates must be flexible and available to work a variety of shifts within the hospital’s operating hours, including rotating Saturday coverage.

Responsibilities

• Greet and check in clients and patients, verify and update medical records, and confirm appointment details using practice management software • Answer and manage a multi-line telephone system, responding to inquiries regarding appointment scheduling, prescription refill requests, vaccination records, and general hospital information • Perform client check-out, including processing payments, posting charges, explaining invoices, and scheduling follow-up appointments • Communicate medical information, diagnoses, and care instructions accurately and compassionately, including in emotionally sensitive situations such as euthanasia scheduling and end-of-life discussions • Maintain accurate electronic medical records (EMR) and ensure timely data entry in the veterinary practice information management system (PIMS) • Coordinate with veterinarians, veterinary technicians, and support staff to relay client communications, flag urgent cases, and maintain efficient patient flow • Maintain cleanliness and organization of the reception area and waiting room to ensure a positive client experience