Administration Associate
About this role
Under the supervision of the Office Manager, the Admin Associate will support the HR and Admin team by performing a variety of standard administrative processes to ensure consistent service delivery as per assigned KPIs.
Key Responsibilities Provide administrative support to HR and Admin by · Front office management of guests, inductees and answering of calls, · Coordinate use of meeting rooms · Communicate and build rapport with suppliers · Manage inventory to ensure office supplies are consistently available · Maintain office cleanliness and repairs · Daily inspection of office environs · Ensure meals are prepared and served in a hygienic timely manner · Frequent catchups with office assistants to address matters of concern · Support sales with provision of samples for partners · Maintaining a contact sheet for all suppliers and facility maintenance personnel · Manage phone coverage · Manage correspondence/courier activities · Working on monthly newsletter · Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company · Managing a tracker for Business cards and Staff ID that have been printed and dispatched · Managing flight and accommodation bookings.
Any other duties as assigned by your supervisor.
Skills, Knowledge and Expertise The ideal candidate: · Has a degree/diploma qualification from a recognized institution preferably in Human Resources, Business Administration or any related field. · Ability to multi-task and address competing priorities · Goal-oriented and organized team player · Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) · Excellent verbal & written communication skills · Ability to work remotely under minimal supervision