Executive Assistant – Transportation

Executive Assistant – Transportation

What we are looking for:

Aldridge is seeking an Executive Assistant – Transportation to join our dynamic and energetic team in Des Plaines Office - IL.

In this role, you will provide high-level strategic and administrative support to senior-level executives within our Transportation Group. The ideal candidate is a proactive, highly organized professional who can anticipate needs, manage competing priorities, exercise sound judgment, and serve as a trusted partner to executives and their teams.

What you’ll do:

• Provide high-level support to Transportation Group executives, ensuring seamless daily operations and alignment on key priorities. • Independently manage complex executive calendars, proactively balancing competing priorities, meetings, and travel while navigating frequent changes. • Coordinate extensive domestic travel arrangements, prepare detailed itineraries, and manage related logistics. • Prepare executives for meetings by gathering agendas, background materials, presentations, reports, and other relevant information. • Coordinate large-scale Transportation Group meetings, events, and leadership activities. • Anticipate executive needs, identify potential issues, and proactively develop solutions. • Track action items, commitments, and follow-ups to ensure timely completion. • Serve as the confidential liaison and key point of contact for Transportation executives, building strong relationships with internal teams, clients, and external partners. • Prepare correspondence, presentations, reports, and other executive communications. • Coordinate and oversee expense reporting, data entry, and other administrative processes to ensure accuracy and timely completion. • Exercise sound judgment in determining priorities, resolving issues, and escalating matters when appropriate. • Adapt quickly to changing priorities and provide a high level of support in a fast-paced environment. • Continuously look for ways to anticipate needs and improve how work gets done. • Demonstrated commitment to our company's core values: Put People First, Foster Innovation, Be Great Partners, & Raise the Bar. • Perform other duties and assignments as required.

Who you are:

• High school diploma with some business courses; an Associate's or Bachelor's degree is highly preferred. • 5-10+ years of experience supporting senior executives in a fast-paced, high-accountability environment. • Proven ability to independently manage complex calendars, travel, meetings, and competing priorities. • Proficient in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides. • Experience with Microsoft Excel, Word, PowerPoint, and Visio. • Presentation development experience is highly desirable and will be utilized regularly for executive presentations and reporting. • Strong organizational skills and exceptional attention to detail. • Self-motivated and proactive, with the ability to anticipate needs rather than simply respond to requests. • Strong judgment and problem-solving skills, with the ability to work independently and make decisions within established guidelines. • Excellent written and verbal communication skills, with the ability to interact effectively with all levels of personnel. • Ability to handle confidential and sensitive information with discretion. • Ability to remain calm, flexible, and professional while managing changing priorities and time-sensitive requests. • Ability to build trusted relationships and work collaboratively across the organization. • Willingness and ability to learn new systems, processes, and technology quickly.