Multi-Site Assistant Property Manager

Multi-Site Assistant Property Manager

Job Title: Multi-Site Assistant Property Manager

Division: Multifamily

Status: Non-Exempt

JOB SUMMARY: The Multi-sire Assistant Property Manager supports the Property Manager in overseeing the day-to-day financial, operational, and administrative functions of a multi-family residential community. This role plays a key role in resident relations, rent collection, leasing support, financial reporting, and property operations to ensure the overall success and smooth running of the property.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.

Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.

Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.

Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.

Assist in leasing efforts including showing units, processing applications, and executing lease agreements.

Support lease renewal programs and educate new and prospective residents on community policies.

Shop competitive properties regularly to maintain market awareness.

Respond promptly and professionally to resident complaints, service requests, and inquiries.

Promote resident satisfaction and retention through excellent customer service and proactive communication.

Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.

Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.

Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.

Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.