Project Coordinator
About this role
Description
At Excel Engineering, we are the power behind our clients’ processes.
We are a full-service engineering consulting firm specializing in electrical engineering, industrial automation, and power systems. For over 30 years, we’ve partnered with leading companies across industries to deliver solutions that improve safety, efficiency, and performance.
Our work spans sectors including life sciences, consumer goods, chemical, oil & gas, and utilities, giving our team the opportunity to work on complex, high-impact projects.
What sets us apart is our approach, we build long-term partnerships by understanding our clients’ operations and acting as an extension of their team. If you’re looking to grow your skills, take on meaningful challenges, and make a real impact, Excel Engineering offers the opportunity to do just that.
Role Overview
The Project Coordinator serves as a central resource supporting utility construction operations in the Amarillo area. This position is responsible for maintaining accurate project schedules, construction documentation, inspector assignments, and project records while ensuring inspectors understand and follow established documentation processes.
This role combines project coordination, document control, scheduling, and training responsibilities to support multiple active construction projects. Success in this position means Operations Managers and inspectors can rely on accurate project information, organized documentation, and consistent reporting practices.
Key Responsibilities
• Maintain and update construction schedules, inspector coverage schedules, and project trackers. • Track project milestones, inspection requirements, schedule changes, and outstanding action items. • Manage project drawings, specifications, revisions, and construction records. • Coordinate document control activities, including version tracking and file organization within SharePoint and related systems. • Verify project documentation is complete, properly identified, and accurately filed. • Communicate schedule updates, documentation changes, and project information to Operations Managers and inspectors. • Support project closeout activities by ensuring required inspection and construction records are complete and organized. • Train and onboard new inspectors on documentation requirements, reporting expectations, and company processes. • Provide ongoing coaching and support to inspectors regarding documentation quality and compliance. • Review inspection reports and construction documentation for completeness, consistency, and accuracy. • Develop training materials, checklists, guides, and reference tools to support inspector success. • Identify documentation trends, training opportunities, and process improvement initiatives. • Ensure inspectors have access to current project information, schedules, drawings, and required documentation. • Support continuous improvement efforts related to project controls, documentation management, and inspection workflows.