Accounts Payable Coordinator

At H&P, our people are our strength.

Position Summary

The Accounts Payable Coordinator is responsible for processing supplier invoices, maintaining accurate vendor records, responding to vendor inquiries, and ensuring timely and accurate payment processing. This role will utilize the Perceptive Content (“Viper”) system to manage accounts payable transactions and support the organization's financial operations. The ideal candidate will possess strong attention to detail, excellent communication skills, and a customer-service-oriented approach when working with vendors and internal stakeholders.

Key Responsibilities

Accounts Payable Processing

· Review, verify, and process vendor invoices in Viper.

· Match invoices to purchase orders and receive documentation.

· Ensure proper coding and approval of invoices according to company policies.

· Process credit notes, adjustments, and payment requests.

· Assist with weekly and monthly payment runs.

Vendor Management

· Serve as the primary point of contact for vendor inquiries.

· Respond promptly and professionally to vendor emails and phone calls regarding invoice status, payments, and account reconciliations.

· Investigate and resolve invoice discrepancies and payment issues.

· Maintain positive working relationships with suppliers.

Reconciliation & Reporting

· Reconcile vendor statements and resolve outstanding items.

· Monitor aged accounts payable balances and follow up on open issues.

· Assist with month-end closing activities and AP reporting.

· Support internal and external audit requests related to accounts payable records.

System & Process Support

· Ensure compliance with company policies, internal controls, and accounting procedures.

· Identify opportunities to improve AP processes and efficiencies.