Office Management Assistant

Law Company

Jobomschrijving

Secretarial/Administration

Services Preparing, reconciling, submitting expense reports Answering and directing calls Assisting with print/copy/bind/mail

Assisting with Datarooms and Form COs Document archiving, e-filing activities Managing calendars/diaries

Managing mailboxes (prioritising, drafting, organising, monitoring, filtering)

Providing team coverage BD Support Services Tracking BD activities and updating InterAction entries

Meeting Arrangement Practice/group meetings and training Other external/internal meeting arrangement

Noting minutes and actions

Visitor arrangement External seminar applications

Travel Arrangement Ticketing, booking, itinerary preparation Projects

Provide support as required such as generating reports, preparing presentations, coordination etc

Good command of spoken/written English and French

Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, OneNote, Outlook, Teams)

Strong collaboration and interpersonal skills

Willingness and enthusiasm to work with and support different groups within the firm as required

Exceptional team player and ability to work autonomously

Excellent work ethic; proactive and motivatedto learn

Experience in a similar environment is an asset