Visiting Senior Funding Compliance Coordinator

Visiting Senior Funding Compliance Coordinator

Ofc Medicaid Innovation-Chicago - Hybrid Posting Category:System Office jobs such as this one are not eligible for the Referral Program.

The Visiting Senior Funding Compliance Coordinator supports the financial, administrative, and compliance oversight of grant-funded initiatives within the Office of Medicaid Innovation (OMI), including the Rural Health Transformation (RHT) Program and other state and federally funded projects. This role is responsible for managing grant lifecycles, monitoring subrecipient performance and compliance, ensuring adherence to funding requirements, and coordinating across multiple funding streams, external partners, and stakeholders. Operating in a fast-paced, highly collaborative environment, this position serves as a key resource for grant administration, financial stewardship, subrecipient monitoring, and reporting to ensure the integrity, accountability, and success of OMI's grant portfolio.

DUTIES AND RESPONSIBILITIES

• Support the full lifecycle of grant management, including budget development, award setup, financial tracking, subrecipient oversight, and closeout activities • Monitor grant expenditures to ensure alignment with approved budgets, funding requirements, and applicable federal, state, and University guidelines • Assist in the development and maintenance of grant budgets, forecasts, and financial reports across multiple funding streams • Serve as a liaison between OMI, Sponsored Program Administration (SPA), and other University offices to support grant administration and compliance • Coordinate with internal teams and external partners to ensure timely and accurate submission of required financial and administrative documentation • Track and manage multiple funding sources, including allocation of expenses across grant lines and funding splits • Oversee subrecipient monitoring activities, including maintaining regular communication regarding project progress, technical deliverables, and compliance with grant terms and conditions • Review subrecipient invoices against approved budgets and scopes of work to ensure costs are allowable, work is completed in a timely manner, and invoices are accurate prior to certification and submission for payment in accordance with applicable federal and University requirements • Ensure all required subrecipient deliverables, including technical reports, programmatic updates, equipment documentation, invention reports, and final reports, are received, reviewed, and maintained in accordance with grant requirements • Participate in audits, site visits, and other monitoring activities as needed to review fiscal and programmatic records and assess compliance and performance of subrecipients • Facilitate grant and subrecipient closeout activities, including final invoice review, final technical and programmatic reports, and completion of required documentation prior to final payment approval • Maintain complete and organized documentation to support grant administration, subrecipient monitoring, audits, compliance reviews, and reporting requirements • Assist in the preparation of financial reports, invoicing, and documentation required by funding agencies and stakeholders • Review transactions to ensure allowability, accuracy, and compliance with grant terms and applicable policies • Identify and resolve discrepancies in financial records, including reallocation of expenses as needed • Support contract and grant modifications, including extensions, budget revisions, and other administrative updates • Assist with internal audits, reporting requirements, and continuous improvement of grant management processes • Provide support for related administrative functions, including purchasing, expense review, and financial approvals as needed • Perform other duties as assigned in support of OMI's grant-funded initiatives