Administrative Assistant

Responsibilities

Are you someone who enjoys supporting a team, staying organized, and helping operations run smoothly? We are seeking an Administrative Assistant at a 144-unit multifamily community in the Chelsea neighborhood in Manhattan to provide day-to-day administrative and operational support at our affordable multifamily community. In this role, you will support leasing, compliance, and resident services while serving as a welcoming point of contact for residents, applicants, vendors, and guests.

ESSENTIAL JOB FUNCTIONS:

• Welcoming tenants and new applicants and guiding them through the application process. • Serve as a primary point of contact for residents, applicants, vendors, and visitors, creating a welcoming and professional office environment. • Support leasing and compliance activities by distributing application materials, assisting with interviews, and coordinating background and credit checks. • Assist with lease related tasks including preparing documents, supporting lease signings, and processing invoices and financial paperwork. • Organize and maintain applicant and resident files in both paper and electronic formats, ensuring documents are properly labeled, dated, and filed, • Track deadlines for certifications, renewals, and required notices, maintaining logs and notifying the team of upcoming items. • Support audit preparation including MORs and LIHTC file reviews by assembling file lists, pulling documentation, and confirming file order and completeness. • Assist with resident engagement activities including event sign-ups, room set up, refreshments, and post event clean-up. • Order office supplies and maintain the lobby and work areas in an organized and presentable condition • Provide general administrative support to the property team as assigned. • Available to work on-site, Monday-Friday 8:30AM - 5PM.

WHY YOU'LL LOVE IT HERE:

• Lots of paid time off (19+ days!) – we value your life outside of work. • Customizable total rewards package – pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program • Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs. • Mental health resources, such as counseling, are available to our team members. • Fertility benefits – such as surrogacy, adoption assistance and more! • Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world! • Grow with us – learning & training programs; tuition & certification reimbursement; internal advancement opportunities are available.…and so much more!