Accounts Payable Specialist I

Essential Functions & Responsibilities

Accounts Payable Specialist II As an Accounts Payable Specialist II you will be responsible for processing accounts payable transactions and collaborating with other members of the Arcwood team to strategically maintain and grow the organization’s financial position. This role interacts with other departments and suppliers to ensure supplier invoices are booked with accuracy and timeliness.

This role performs diversified tasks and should be able to make decisions when general instructions, established methods, and clearly defined precedents indicate action should be taken.

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times • Processes supplier invoices for all types of transactions including those with and without purchase orders, projects, check requests and all other payments • Performs 3-way matching of supplier invoice, receiving documents, and purchase orders with advanced problem-solving analysis in the event of mismatched or unreceived orders • Reviews account coding with knowledge of GL codes and departments to determine if coding is correct and resolves when flagged as unreasonable • Determines applicability of sales tax and exemptions on vendor invoices; self-imposes use tax where necessary • Utilizes advanced skills and knowledge to enter manual payments for EFT/PCard • Processes expedited payments as necessary • Processes TMT/TMW interfaces and reviews payments for accuracy • Conducts research and resolves payment application issues and inquiries, as well as old outstanding checks and unpaid invoices; resolves returned payments due to address issues or duplicate payments and investigates source of issue to prevent recurrence • Runs Avid Buyer Check aging reports and researches outstanding payments • Manages and maintains pay cycle process within financial system including troubleshooting and resolving errors or inefficiencies • Creates payment files, uploads files and prints and mails checks as needed • Maintains and updates standard operating procedure documents and training records • Assists in streamlining and improving the accounts payable process • Assists in setting team and personal goals; consistently works towards achieving established metrics • Takes on additional duties as assigned to support the team and organization

Education

- High school diploma or equivalent (required) - Bachelor’s degree (preferred)

Experience

• 2+ years of experience in accounts payable, billing or accounts receivable (required)

Overview