Administrator

Administrator/Document Controller Location: Solent Salary: £28,500 Contract: Permanent

What we are looking for?

We are looking for a document controller, to take ownership of document control processes, ensuring the accurate management, coordination and distribution of project documentation across J&B Hopkins, clients and subcontractors. Maintain effective document flow, ensuring all stakeholders have access to the latest revisions and information.

Support the successful delivery of projects through efficient administration, strong organisation and collaboration, while contributing to the company’s continued growth and commitment to excellence.

Key Responsibilities:

• Manage, organise and distribute project drawings and documentation across multiple live projects. • Utilise document management platforms including Procore, Viewpoint and Aconex. • Maintain accurate drawing registers, distribution lists and project documentation. • Coordinate the issue, tracking and approval of drawings, RFIs and technical submittals. • Monitor outstanding submissions, drawing revisions and approvals, ensuring timely communication with project teams. • Carry out quality assurance checks to ensure drawings and documentation meet company and industry standards. • Manage document revisions, ensuring the latest information is available to relevant stakeholders. • Prepare and distribute drawing packages to subcontractors and external project partners. • Maintain accurate project records, filing systems and document control procedures. • Support Project Managers, Engineers and wider project teams throughout the project lifecycle. • Assist with the preparation of progress reports, ensuring registers and documentation remain up to date. • Liaise with internal teams, subcontractors and external stakeholders to ensure effective information flow. • Identify opportunities to improve document control processes and promote best practices. • Ensure compliance with company procedures, project requirements and document management standards.

Skills & Experience :

• Strong administrative experience with excellent organisational skills. • High attention to detail and accuracy. • Ability to prioritise tasks and manage multiple deadlines. • Proficient in Microsoft Office, particularly Excel, Word and Outlook. • Excellent written and verbal communication skills. • Confident maintaining records, documentation and filing systems. • Proactive, adaptable and able to work independently. • Strong time management and problem-solving skills. • Comfortable working in a fast-paced, team-focused environment. • Previous document control or construction/M&E experience desirable but not essential. • Knowledge of Procore, Viewpoint or Aconex advantageous. • Positive attitude with a willingness to learn and develop.