HR Specialist

Position Summary The HR Specialist provides high-level administrative support to the Human Resources team while helping to contribute to the effective day-to-day operations of Fogelman's Memphis office. This role supports key HR functions throughout the employee lifecycle, serves as a backup for payroll processing, and assists with executive and office administration. The position requires strong organizational skills, sound professional judgment, and the ability to manage multiple priorities while maintaining a high level of confidentiality, professionalism, tact, and diplomacy. As a key point of contact for associates and internal and external stakeholders, the HR Specialist helps ensure HR and administrative needs are handled efficiently and professionally. Key Responsibilities HR Administration

Coordinate new hire onboarding activities, including pre-employment screenings, new hire documentation, orientation scheduling, and system setup requests. Monitor and manage HR Helpdesk inquiries, responding to requests, taking appropriate action, and escalating complex or sensitive matters to the appropriate HR associate. Maintain accurate employee information in the HRIS and confidential personnel records in accordance with established recordkeeping and retention requirements. Assist with HR compliance activities, including policy acknowledgements, required postings, personnel file audits, and employment verifications. Prepare recurring and ad hoc HR reports, including headcount, turnover, staffing changes, and onboarding activity. Maintain HR process documentation, checklists, templates, and other resources to promote consistency and efficiency.

Payroll Backup

Serve as backup for payroll processing, ensuring payroll is completed accurately and according to established schedules in the absence of the primary payroll administrator. Maintain payroll-related employee changes and assist with payroll review, commissions, incentive payments, deductions, and reconciliations. Maintain strict confidentiality of payroll and compensation information.

Executive & Administrative Support

Provide high-level administrative assistance to HR leadership, managing sensitive and confidential information with discretion and professionalism. Manage calendars, meetings, travel, conference registrations, expenses, and related logistics. Prepare and edit correspondence, presentations, reports, agendas, meeting materials, and other business documents. Coordinate meetings, events, and internal strategy sessions and maintain organized records and administrative files.

Office Management & Administration

Help oversee daily office operations and maintain a professional and welcoming environment for associates, guests, investors, and external partners. Serve as a primary point of contact for the Memphis office, coordinating visitors, calls, mail, deliveries, and other office needs. Coordinate office supplies, vendor relationships, facility needs, and other workplace resources. Assist with company meetings, associate events, investor and client visits, and other office activities. Maintain administrative procedures and resources and assist with firmwide communications and special projects. Other duties as assigned.