Senior Account Clerk - Accounting

Provides skilled administrative support to management, the department, and city residents, and intermediate clerical and technical work. Maintains various accounting controls and records; performs accounting tasks involving the preparation of various fiscal and statistical reports; processes accounts payables; maintains the telephone system billing; keys semi-monthly payroll; assists in preparing annual budget; maintains records of vehicles and equipment; keys and receives inventory; keys and processes purchase requisitions and credit card charges.

The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

When assigned to Finance - Accounting :

• Processes travel accounts by issuing travel advances and reimbursements in accordance with established policies and procedures; processes Accounts Payable by receiving, keying, and posting invoices; matches checks to invoices; keys log and proofs ACH and wires transfers; validates accounts payable batches; and daily reconciliation of accounts receivable. • Performs tasks required for the end of the month closing, including filing utility and sales and use tax; reconciling accounts; keying journal entries; and assisting accounting staff. • Completes other administrative and accounting functions including answering telephones; ordering office supplies; performing daily fuel and cash interfaces; administration of vehicle and equipment records; administration of W-9s and year-end Form 1099 preparation; quarterly administration of LODA; assisting with annual audit; and management of the document retention and destruction process for the department.

When assigned to Finance - Real Estate:

• Reviews, analyzes, interprets, and processes recorded deeds, deeds of trust, wills, probate records, affidavits of heirship, plats, court orders, easements, right-of-way documents, and other legal instruments affecting real property ownership. • Verifies ownership transfers, property interest, legal descriptions, parcel identification information, and tax liability assignments for accuracy and compliance with applicable laws and regulations. • Conducts title and ownership research utilizing land records, tax records, GIS mappings systems, court filings, probate records, and historical property information. • Reviews chains of title and identifies discrepancies involving ownership interests, legal descriptions, acreage, parcel configurations, split or combined parcels, and assessment records. • Coordinates with attorneys, court personnel, title companies, surveyors, financial institutions, neighboring jurisdictions, and state agencies to obtain and verify property ownership information. • Reviews legal documentation for completeness and consistency prior to entry into assessment and taxation systems. • Investigates ownership disputes, conflicting legal descriptions, deceased owner records, and other issues affecting assessment and billing accuracy. • Provides customer service and administrative support related to property ownership and assessment records by assisting customers, processing record updates, and preparing and distributing forms and documents. Administers mortgage-related codes to support accurate ownership, billing, and taxation data. Researches returned tax bills to identify and verify current mailing addresses through available public records, legal documents, and internal databases; updates records accordingly and coordinates the remailing of tax bills to ensure accurate delivery and billing. • Maintains departmental administrative operations by preparing office activity reports, transferring assessment updates to the billing system on a weekly basis, monitoring office supply inventories, assisting with Veterans Relief applications, and supporting the efficient operation of the Real Estate Assessment office.