Project Associate - Finance & Administration, DOS LEAP Global

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

The Project Associate (PA) - Finance & Administration will support the LEAP Global project team – including Dexis HQ-based PMU staff – with financial, administrative and programmatic support in the day-to-day operations of program management. S/he will work closely with and provide all required support to LEAP Global Program Manager(s) (PM) and Senior Program Manager(s) (SPM), including financial, administrative, procurement, and international travel and logistics support.

The Project Associate must be flexible, customer service oriented, driven, and interested in learning the ins and outs of program management. The ideal candidate will be experienced with Microsoft Excel and online payment platforms and will be dedicated to client support, teamwork, and collaborating and learning in order to best contribute to the overall goals and mission of the team.

This role is required to be onsite at Dexis' offices in Arlington, VA at least one day per week.

Responsibilities

General Responsibilities:

• Support globally dispersed project staff with daily administrative support including laptop procurement, travel expense reimbursements, etc. • Liaise with employer of record (EOR) partners to hire, onboard, and maintain globally dispersed project staff, including review of employment contracts, monthly payroll reports, benefits, etc. • Update and maintain project trackers for personnel, equipment, invoices, deliverables, and budgets. • Collaborate effectively with Dexis home office teams such as HR, recruitment, finance, IT, and AP as needed. • Organize and update project files and documents in Google Drive and SharePoint regularly. • Assist PMs and SPMs in drafting inputs for project deliverables and general administrative and logistics support. • Interact with stakeholders to exchange and gather information to carry out work tasks.

Financial & Administrative Responsibilities:

• Provide entry-level in-project capability for project financial management, accounting, and finance functions. • Review travel expense reports (TERs) and advance requests for coding and accurate calculations making sure transactions are fully supported and audit ready as well as compliant with consulting agreements, travel policies, corporate procedures and client rules and regulations. • Review employer of record (EOR) payroll invoices and employee expense reports and enter into online accounting system (AP Online). • Support in monthly client invoicing and preparation of monthly financials and projections. • Assist in preparing DPS’ annual corporate budget and re-forecasting at intervals throughout the year. • Maintain payment tracking log for all payment requests and advances. • Other duties as assigned.