Admin Assistant 3
About this role
Admin Assistant 3
Requisition ID req38311
Working Title Admin Assistant 3
Position Grade 08
Position Summary
Position Overview
The Department of Surgery is seeking a highly organized and detail-oriented Administrative Assistant III to support provider credentialing, clinical privileging, faculty appointments, licensure management, and regulatory compliance activities.
This position plays a key role in ensuring providers maintain the credentials, privileges, licenses, certifications, and academic appointments necessary to support patient care, academic programs, and accreditation requirements. The successful candidate will serve as a liaison with providers, Medical Staff Services, Human Resources, Academic Affairs, and external agencies while managing multiple priorities and maintaining confidential records.
Key Responsibilities
• Coordinate provider credentialing, recredentialing, onboarding, and clinical privileging processes. • Verify and maintain provider credentials, licenses, certifications, and required regulatory documentation. • Coordinate faculty appointments, reappointments, and Letters of Academic Title. • Track licensure, DEA, board certification, and other renewal deadlines to ensure compliance. • Maintain confidential records, databases, and tracking systems. • Prepare applications, reports, correspondence, and compliance documentation. • Support audits, accreditation activities, and regulatory reviews. • Provide administrative support to department leadership and serve as a key point of contact for providers and stakeholders.
See the Position Description for additional information.
Conditions of Employment
• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.