Project Admin Assistant - fluent French (m/f/d)
About this role
Location(s)
DUDELANGE, Luxembourg
Company
John Zink
Career Field
Project Management
Job Number
193863
Your Job
John Zink is looking for a Project Admin Assistant – fluent French (m/f/d) to join our Project Execution team in Dudelange, Luxembourg. In this varied and collaborative role, you will contribute directly to the successful execution of international projects by coordinating key administrative activities, including production file preparation, document control, invoicing, and project closure.
This position offers the opportunity to work across several departments, develop a broad understanding of the project lifecycle, and make a visible contribution to the quality of service we provide to our customers. We are looking for a proactive and well-organized team player who enjoys managing diverse priorities and delivering accurate work, and is motivated to learn, grow, and contribute to continuous improvement.
Our Team
As part of Koch Engineered Solutions, John Zink is a global leader in combustion and emission control technologies. Joining our team means becoming part of an international and multidisciplinary environment where collaboration, individual initiative, and practical problem-solving are valued. You will work alongside experienced specialists, gain exposure to a wide range of functions and projects, and have opportunities to expand your skills and deepen your understanding of project execution in a global industrial business.
We are committed to safety, quality, respect, and continuous improvement, creating an environment where every team member is encouraged to contribute ideas, develop professionally, and make a meaningful impact.
What You Will Do
• Manage the order entry process (sales Orders in ERP, budgets, instalments, bank guarantees, project amendments and change orders) • Pro-actively raise invoices and follow up on projects closure to meet internal objectives and client expectations • Be responsible for the project documentation control and ensure our customer needs are correctly and timely addressed • Practice a philosophy of mutual benefit to become the client’s preferred contact • Support project execution process on administrative tasks and by preparing accurate and high-quality fabrication files for production • Work closely with Sales, Production, Engineering and Finance departments to ensure smooth progress and maximize the support we give to our customers