Admin Specialist - Shaw, Mandaluyong
About this role
1. Operations: Functional Deliverables and Standard Operating Procedures
a.1 Key administrative tasks
• Handle the management of the following: • Housekeeping • Transportation • Accommodation – hotel (Provincial Sites) and staff house • Cafeteria Concessionaires • Requisitions for Purchasing • Supplies Inventory • Mobile Phones • Asset Management • Meeting Room Reservation • BCP Logistics
a.2 Compliance to standard operating procedures, policies and deliverables
• Ensure compliance to standard procedures and policies in the delivery of services to internal and external clients • Provide support to the compliance to Health and Safety Standards • Maintain various trackers for the key functions and ensure regular updating of the same • Maintain proper filing of papers and documents • Undertake other clerical works as the need arises
a.3 iSmart Ticketing System
• Attend to raised tickets in Altiris and close them within the agreed SLA • Monitor the queue of their respective Facility to avoid aging for tickets • Provide feedback to the requesting parties on the status of their request if further details or approvals are needed
1. Customer Service: Internal and External Clients 2. Internal Clients Requirements
• Facilitate requests for Team Building Activities • Handle the requisition for purchasing creation in PeopleSoft for various program/department requirements • Receive delivery of goods and services for program incentives • Handle the distribution of goods and services for program incentives and team building requirements • Attend to various requests of the programs/departments such as printing services, meeting room reservation, transportation services, client visits logistics, etc. • Ensure proper manning of the telephone to address request and queries of the programs
1. b.2 External clients – vendors, lessors and concessionaires
• Coordinate with vendors on the delivery of PO’d goods and services and other concerns such as payment status • Coordinate with lessors for staff houses for any concerns and issues pertaining to the staff house • Coordinate with the concessionaires, together with the Cafeteria Committee on various concerns and issues pertaining to the management of the pantry
1. Training and Development
C.1 Attendance to training and various skills enhancement/development activities