AP Specialist - Vendor Maintenance

Join Our Team as an AP Specialist – Vendor Maintenance!

Harris County, the third most populous county in the nation, provides an array of critical services to its community, including public health initiatives, disaster recovery efforts, toll road management, flood mitigation, and justice administration. The Harris County Auditor's Office plays an essential role in supporting these services by overseeing the financial operations of over 90 departments. Under the leadership of the County Auditor, the office includes the Accounting and Internal Audit divisions, ensuring integrity and efficiency in the county's fiscal management.

Ready to ignite your potential? Join our dynamic team as an AP Specialist – Vendor Maintenance in an exciting contract-to-hire opportunity and become an essential part of supporting Harris County operations!

We're seeking a detail-oriented professional with a strong understanding of 1099s, payment reporting, and accounts payable processes who thrives in a fast-paced, high-volume environment. If you're passionate about accuracy, efficiency, and making a meaningful impact in the community you serve, this opportunity offers the chance to showcase your skills, contribute to a dedicated team, and potentially transition into a permanent role.

Your next exciting chapter starts here!

About the Role

As an Accounts Payable Specialist, you will play an integral role in maintaining the integrity, compliance, timeliness, and accuracy of vendor data in the County that works with thousands of vendors throughout the year. This role demands flexibility to multi-task, problem-solving skills, a commitment to accuracy under pressure, and an ability to maintain professionalism in challenging situations.

The Accounts Payable department processes 1,500–2,000 claims daily - over 30,000 payments monthly, requiring an AP Specialist who values accuracy, efficiency, and exceptional customer service. While not a processor, this role makes hundreds of vendor updates monthly.

Key Responsibilities:

• Serving as the general first point of contact when vendors seek to modify their profile. (such as bank account information, address, name changes etc.) • Ensuring all necessary documentation (e.g., valid W-9, proper banking information, voided checks) is made available to Purchasing for all new vendors being set up. • Returning problematic documentation to vendors and assisting them with completion by pointing out deficiencies. • Conducting a monthly review of all new and modified vendor profiles to ensure proper documentation is on file, and the vendors information is accurate with regards to remittance address, reporting status, etc. • Performing yearend calendar tasks related to vendor maintenance in preparation for 1099 reporting, including the bulk e-Serve verification of all active vendors. • Escalating critical issues surrounding vendor set ups/changes to management when solutions are not easily reached.