Assistant Registrar

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Responsible for a broad range of registration functions but specializing primarily on Collections documentation and organizing safe and efficient transport of art objects for loan, purchase, gift, bequest, off-site storage, and overseeing installations in an outdoor sculpture garden and some temporary exhibitions. The person best suited for this position is extremely detail-oriented, meets deadlines, and is a successful multi-tasker. Computer knowledge is imperative.

Specifically, you will: • Arrange and coordinate the transfer of artwork to and from the museum including transportation, couriers, security, insurance, unpacking, storage and related details • Assign loan numbers, generate receipts, loan agreements and other legal museum forms and documentation • Enter information into the collection management system (TMS) • Mark or label permanent collection objects with accession numbers • Oversee installations in the Sculpture Garden, historic park houses and other outdoor spaces • Coordinate installation for exhibitions • Assist in the coordination of large-scale reinstallations of the permanent collection galleries • Assist in the preparation of budgets for the packing, shipping and insuring of loans • Assist Collections Registrar with accessioning and deaccessioning • Some domestic and international travel required • Receive or release shipments after hours • Complete condition reports on a range of object types • Other duties related to the movement and inventory of the collections and miscellaneous duties as assigned

• Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration.

Your background and experience include: • Excellent organizational, written and verbal skills required • Strong interpersonal skills • Flexibility and ability to work with a diverse team of staff and lenders • Willingness to travel, some foreign language skills, and ability to work in a fast-paced environment • Extremely detail oriented and ability to work under pressure and meet deadlines • Collections Management database experience - TMS required • Computer proficiency – Word, Excel, Outlook, Acrobat • Candidate must complete Security Threat Assessment application • Minimum two (2) years related registrar experience preferred • Master’s degree in museum studies program or equivalent experience working in museum collections management required