Administrative Specialist - Outreach

Overview

170+ Years Strong. Industry Leader. Global Impact. At Pinkerton, the mission is to protect our clients. To do this, we provide enterprise risk management services and programs specifically designed for each client. Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions. Bonded together, we share a commitment to integrity, vigilance, and excellence.

Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our network of industry subject matter experts.

The Administrative Specialist - Outreach supports Pinkerton's Outreach & Communications department by managing Company Store administration, handling client and partner outreach, assisting with coordinating corporate events and participating in departmental projects. The role requires strong organizational skills, sound judgment, and the flexibility to handle both administrative and hands-on operational tasks, with priorities assigned by the Director based on departmental needs.

Responsibilities

• Represent Pinkerton's core values of integrity, vigilance, and excellence. • Coordinate departmental projects and client/partner outreach initiatives — including gifting requests, branded merchandise, and fulfillment — from planning through completion. • Manage day-to-day Company Store operations, including product listings, order processing, customer inquiries, and vendor coordination. • Coordinate purchasing and production activities with approved suppliers, including quotes, order tracking, and delivery arrangements. • Prepare and distribute program materials and communications using approved templates and content. • Coordinate logistics for corporate events and meetings in collaboration with the outreach team and other departments — venues, accommodations, catering, transportation, AV, registration, and materials. • Support events onsite and post-event, including shipments, setup, expense tracking, invoice documentation, and reconciliation. • Support recurring departmental operations, including employee recognition programs, inventory/shipping/warehouse coordination, and headquarters support (vendor coordination, deliveries, onsite coverage). • Assist with equipment intake, custody tracking, secure storage, and redistribution per IT/departmental procedures. • Maintain accurate records (projects, suppliers, purchases, expenses) and flag discrepancies, scheduling conflicts, or cost concerns. • Escalate nonstandard issues, policy questions, or significant decisions to the Director, while collaborating with the team to maintain service continuity. • All other duties, as assigned.

Qualifications