Accounting Operations Specialist
About this role
Accounting Operations Specialist
Build accurate, scalable finance operations at Modern IT.
• Location: Remote • Schedule: Full-time · U.S. Pacific Time business hours • Department: Finance • Reports to: Controller
About Modern IT
Modern IT helps organizations use technology as a strategic advantage through managed IT services, Microsoft solutions, cloud, cybersecurity, procurement, and technology lifecycle support.
We are strengthening our Finance operations through disciplined controls, scalable processes, and better use of systems and data.
Why this Role Exists
The Accounting Operations Specialist keeps Modern IT’s day-to-day accounting accurate, current, and controlled.
You will own routine accounting operations across accounts payable, accounts receivable, banking, reconciliations, payroll support, time and expense compliance, and month-end close. You will prepare and self-review your work, document exceptions, and give the Controller complete, supported information for review and approval.
What You’ll Own
• Execute daily accounting activities and maintain accurate supporting documentation. • Process vendor bills and credits using documented three-way matching. • Apply customer payments, maintain account allocations, and perform routine collections follow-up. • Prepare payment schedules and Bill.com workflows for Controller approval. • Complete daily ACH Positive Pay and escalate unsupported or unusual activity. • Prepare bank, credit-card, clearing-account, and assigned liability-account reconciliations. • Support payroll preparation, contractor payments, and month-end close activities. • Monitor PTO time-entry and expense-report compliance and follow up on incomplete submissions. • Run and monitor accounting workflows across ConnectWise PSA, QuickBooks Online, WiseSync, and WisePay. • Identify, document, and escalate billing, procurement, synchronization, control, and accounting exceptions.
What Success Looks Like
• Accounting records remain accurate, current, and fully supported. • Banking, payment, payroll, and close deadlines are met consistently. • Reconciliations arrive complete, tied out, and ready for Controller review. • ConnectWise and integration exceptions are identified before they affect billing or financial reporting. • Time and expense compliance issues are followed through to resolution. • Controller review focuses on accounting judgment rather than correcting preparation errors.