Personal Executive Assistant (BBS918)

💼 Personal Executive Assistant 🌍 Open to Latin America: This role is open to candidates based in Latin America. 🏠 Remote

About Our Client

Our client is a busy founder who needs dependable support across personal administration, scheduling, household coordination, and family logistics. They've documented their systems for recurring tasks, including travel preferences, ordering habits, and decision-making processes, so the right hire can execute with confidence from day one.

About the Role

We're looking for a Personal Executive Assistant to support a founder and their family across personal administration, scheduling, household coordination, family logistics, and social events. The role is primarily personal: the starting point is appointment making, and everything else builds from there as trust is established.

You'll access a shared brain of documented preferences and systems daily and execute from it. This is not a role for someone who waits to be told what to do. The ideal hire is proactive, confident stating their own needs and preferences, takes full ownership of tasks end to end, and uses AI tools, including Claude Cowork, as a real part of how they work.

Responsibilities

• Make outbound calls during business hours to schedule and coordinate appointments, the starting point and core of the role • Set up medical, personal, and professional appointments for the founder and their family • Sync across multiple calendars, including the founder, partner, and childcare, and manage conflicts proactively • Coordinate with the nanny on scheduling and logistics • Use the shared brain daily to execute tasks from documented preferences and systems rather than asking repeated clarifying questions, and help keep it current • Use Claude Cowork and other AI tools as a core part of planning and executing tasks, and help refine how AI is used across personal and household operations • Support planning and logistics for hosted dinners and community events • Manage takeout ordering from documented preferred restaurants and order history, placing orders directly via DoorDash or similar platforms • Assist with family logistics, including baby-related tasks and family administrative tasks, using established systems

What We're Looking For

• Proven experience as a personal assistant, household manager, or family EA supporting a high-trust principal • Genuinely proactive, taking ownership of tasks end to end without waiting for detailed direction • Comfortable stating your own preferences and needs as part of a healthy working relationship • Confident making outbound calls during US business hours to coordinate appointments and logistics on behalf of others • Familiarity with Claude Cowork, or strong willingness and aptitude to learn it quickly, as AI fluency is expected • Discreet, reliable, and highly organized with strong attention to detail • Comfortable working within documented systems and preferences rather than building from scratch