Executive Assistant (to CMO and CPO)
About this role
Position Title: Executive Assistant (to CMO and CPO)
Reports To: Chief Medical Officer and Chief Pharmacy Officer
FLSA Status: Full time - Salaried, exempt as defined under Fair Labor Standards Act
Location: Sanford Administration
Content Last Revised: 11/02/2026
Organization Overview
The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone.
Job Summary
The Executive Assistant provides high-level administrative support to the Chief Medical Officer (CMO), Chief Pharmacy Officer (CPO), and Executive team in the daily operations of managing a multi-site community health center. This individual will be responsible for organizing events, producing reports, conducting research, handling information requests, and performing clerical functions to include receiving visitors, arranging conference calls or in-person meetings, and scheduling meetings for executives. This is NOT a remote position.
Key Responsibilities
• Manage the executives' calendar and schedule appointments • Prepare outgoing correspondence/filing/order supplies for office • Research, prioritize, and follow up on incoming issues and concerns addressed to the Executives, including confidential or sensitive issues, and determine appropriate course of action, referral, or response • Coordinate and participate in meetings and events as requested or required by the assigned executives • Prepare agendas, meeting materials, and meeting minutes timely • Arrange travel, accommodations, and itineraries • Serve as a liaison between executives, providers, pharmacists, staff, vendors, and community partners • Support organization wide projects and strategic initiatives • Manage office supplies, filing systems, and administrative operations • Maintain records, documents, contracts, and executives' files • Support regulatory, accreditation, and governance activities • Monitor deadlines and coordinate follow up activity • Manage multiple projects in a fast-paced environment and prioritize projects that require executive involvement to include arranging facilities, IT, caterers, issuing invitations, and working alongside other departments as needed • Open mail and redirect documents, as necessary • Handle all incoming calls for the assigned executives • Highly focused and results-oriented in supporting complex, deadline-driven operations, able to maintain goals and priorities, and resolve issues in initial stages • Prepare Boardroom, other facilities, or virtual platforms for productivity, provider trainings, pharmacy trainings, healthy start of orange county activities, and any other meeting deemed necessary by the Chief Medical Officer/Chief Pharmacy Officer/Executive Team • Coordinate lunches/dinners for the Executive and Senior Leadership Team • Facilitate the provider credentialing document collection process • Participate in HRSA, AAAHC, and other compliance operational readiness support • Coordinate medical staff, pharmacy staff, Healthy Start of Orange County staff, and student onboarding • Assist in the coordination, tracking, and maintenance of Continuing Education (CE) and Paid Time Off (PTO) requests • Communicate approved absences with clinic leadership and scheduling personnel • Coordinate quarterly peer reviews for the medical providers • Communicate and coordinate meetings with medical institutions for student placement • Coordinate meetings and activities with collaborative institutions and local agencies • Assist with creation and uploading of standard operating procedures and policies • Perform and compile any requested research or activities to support executive and senior leadership team projects • Uphold a strict level of confidentiality • Highly analytical, discreet, and diplomatic • Strong project management skills and detail-oriented • Coordinate internal and external events, ensuring seamless execution and logistics management • Develop rapport and sustain a level of professionalism among board members, staff, patients, and vendors • Be available after hours and weekends as needed to support the Executives • Participate in and support community events sponsored by True Health • Travel as necessary using personal vehicle (must maintain current auto insurance at own expense) • Other responsibilities as assigned