Logistics Coordinator - Flex Position

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Position Summary:

The Logistics Coordinator plays a critical role in ensuring efficient and timely delivery operations. This position is responsible for managing Fuel and Lubricants routing logistics, monitoring tank levels, and coordinating with terminal managers and drivers to ensure seamless operations. Prepares reports, tracks metrics, manages documents, ensures contract compliance, and information management. The ideal candidate is detail-oriented, tech-savvy, thrives in a fast-paced environment, and is available to be flexible and fill in for day shifts, night shifts, holidays, and PTO coverage.

Key Result Areas and Responsibilities

1 .Monitors scheduling databases to ensure information is available to allow for accurate forecasting of deliveries. Use pricing tools to choose best pricing in accordance with rack pricing and contracts. Oversees delivery schedules to ensure deliveries are executed timely and that sites maintain optimal inventory levels. Manages the delivery process to ensure that deliveries are made in accordance with contracts and the customer's delivery requirements and adjusts routes in real-time as needed due to changes in demand, traffic, or emergencies. Monitors contract volumes and supply allocation to ensure adequate product is available to load. Point of contact with other departments for scheduling clarification or issues. Schedules movements via various distribution channels through use of propriety and third-party scheduling systems. Responds to unexpected events making contingency arrangements to minimize disruption of product supply. Ensures relevant data is captured accurately and recorded, including documentation. Create, update, and maintain geofences in scheduling platforms to ensure accurate tracking of tanks.

2. Prepares management reports, departmental presentations, and performance metric scorecards. Performs analysis to ensure products are being sourced properly and that contracts obligations are fulfilled. Records all delivery incidents and prepare required documentation to communicate details of the event to key stakeholders. Analyze current reporting metrics and assist in the development and implementation of improved reporting and documentation. Provides administrative support to other departments to include document processing, supply management, and customer and vendor setup. Process delivery paperwork, ensuring accuracy and completeness.